This Privacy Policy explains how TELECON SYSTEMS Prosta Spółka Akcyjna processes the personal data of visitors to the telecon.pl website and of people who contact us, and which cookies and similar technologies the website uses. The document has been prepared in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), the Polish Personal Data Protection Act of 10 May 2018 and the rules on electronic communications.
The controller of your personal data is TELECON SYSTEMS Prosta Spółka Akcyjna, with its registered office in Warsaw, ul. Żelazna 51/53, 00-841 Warsaw, Poland, entered in the register of entrepreneurs of the National Court Register under KRS number 0000932119, VAT ID (NIP) 5213945773, statistical number (REGON) 520432151 (“the Controller”, “we”).
You can contact us about data protection matters:
The Controller has not appointed a data protection officer; please address all data protection enquiries to the contact details above.
Correspondence sent to contact@telecon-systems.de is handled by Telecon Systems GmbH, with its registered office in Berlin (Westhafenstraße 1, 13353 Berlin, HRB 263445), which is a separate controller for that correspondence.
We process only data that you provide yourself or that is generated automatically while you use the website:
We do not process special categories of personal data (Article 9 GDPR). Please do not include such data in the form or in your correspondence.
| Purpose | Legal basis | Retention period |
|---|---|---|
| Answering an enquiry sent through the contact form or by e-mail, including preparing an offer | Article 6(1)(b) GDPR (steps taken at the request of the data subject prior to entering into a contract) and Article 6(1)(f) GDPR (legitimate interest – corresponding with people interested in our offer) | Until the correspondence ends, no longer than 12 months from the last contact; if a contract is concluded – for its duration |
| Concluding and performing a contract with a client or business partner (including contact with the partner’s representatives) | Article 6(1)(b) GDPR; for representatives of business partners – Article 6(1)(f) GDPR | For the term of the contract and then until claims become time-barred |
| Complying with legal obligations, in particular tax and accounting obligations | Article 6(1)(c) GDPR in connection with the Accounting Act and the Tax Ordinance | 5 years from the end of the calendar year in which the tax obligation arose |
| Establishing, pursuing or defending against claims | Article 6(1)(f) GDPR (legitimate interest of the Controller) | Until the statutory limitation periods expire (as a rule 3 years for business-related claims, 6 years for others) |
| Keeping the website secure and protecting it against spam and abuse (server logs, security question, honeypot) | Article 6(1)(f) GDPR (legitimate interest of the Controller) | Server logs – up to 12 months; security-question tokens – 1 hour |
| Website statistics and traffic analysis (Google Analytics) | Article 6(1)(a) GDPR (consent given in the cookie banner) in connection with the rules on storing information on terminal equipment | Until consent is withdrawn; data in Google Analytics is kept for a maximum of 14 months |
| Remembering your cookie choices | Article 6(1)(f) GDPR; storing information necessary to provide the service requested by the user | 12 months |
Only authorised employees and associates of the Controller have access to personal data. Data may be shared with the following categories of recipients, to the extent necessary for the purposes described above:
As a rule we process data within the European Economic Area. Because we use Google Analytics and embedded LinkedIn and Elfsight content, technical data (including a truncated IP address and cookie identifiers) may be transferred to the United States. Such transfers take place on the basis of the European Commission’s adequacy decision of 10 July 2023 under the EU–US Data Privacy Framework (for certified organisations, including Google LLC and LinkedIn Corporation) or on the basis of standard contractual clauses approved by the European Commission (Article 46(2)(c) GDPR). A copy of the safeguards applied is available from the Controller on request.
We keep data for the periods set out in the table in section 3. After that time the data is deleted or anonymised, unless further storage is required by law or justified by ongoing proceedings.
In connection with the processing of your personal data you have the right to:
To exercise these rights, contact us as described in section 1. We respond without undue delay and no later than one month from receipt of the request; this period may be extended by a further two months for complex or numerous requests, in which case we will inform you.
Providing data is voluntary. However, in the contact form your name, e-mail address, subject and message are necessary for us to answer your enquiry. Providing the fields marked as optional (company, phone) makes contact easier but is not required. When a contract is concluded, providing data may be a condition of entering into it.
We do not make decisions about you based solely on automated processing, including profiling, that produce legal effects or similarly significantly affect you. Analytics tools are used only to produce aggregate statistics about the use of the website.
Cookies are small text files stored by your browser on your device. We also use the browser’s localStorage to remember your consent choices. On your first visit we display a banner where you can accept all cookies, limit them to necessary ones, or configure your choice. Cookies other than necessary ones are stored only after consent has been given.
| Category | Name | Provider | Purpose | Storage period |
|---|---|---|---|---|
| Necessary | tc_consent (cookie) and tc_consent_v1 (localStorage) | telecon.pl | Remembering your cookie decision so that the banner is not shown on every visit | 12 months |
| Necessary | tc_lang | telecon.pl | Remembering the language version you selected | 12 months |
| Analytics (with consent) | _ga | Google Analytics | Distinguishing users for visit statistics | 2 years |
| Analytics (with consent) | _ga_DHEWHBV039 | Google Analytics | Maintaining session state in Google Analytics 4 | 2 years |
After you give consent we use Google Analytics 4 (property ID G-DHEWHBV039), provided by Google Ireland Limited. The tool collects aggregate information about how the website is used (pages viewed, time on site, traffic source, device type, approximate location based on a truncated IP address). IP addresses are anonymised in Google Analytics 4 and the website uses Google Consent Mode, so that without your consent the Google Analytics script is not loaded at all and no analytics cookies are stored. You can also block Google Analytics on all websites by installing the Google Analytics opt-out browser add-on. More information: Google Privacy Policy.
You can change your choices at any time by clicking “Cookie settings” in the footer. You can also delete or block cookies in your browser settings (Chrome, Firefox, Safari, Edge – “Privacy and security” section). Blocking necessary cookies may make the website harder to use.
The form is protected against automated submissions (spam) by a security question (a simple arithmetic task), a hidden field and a submission-time check. We do not use reCAPTCHA or other tracking tools for this purpose. Messages from the form are sent by e-mail to contact@telecon.pl and stored in our mailbox for the period indicated in section 3.
We apply technical and organisational measures appropriate to the risk, in particular: encrypted transmission (HTTPS/TLS), access limited to authorised persons, regular backups, server software updates and internal information security rules. If a personal data breach is likely to result in a high risk to your rights and freedoms, we will inform you in accordance with Article 34 GDPR.
The website may contain links to third-party websites (e.g. LinkedIn, OpenStreetMap, zerosite.com). We are not responsible for the privacy practices of those websites; we recommend reading their privacy policies.
This policy may be updated following changes in law, technology or the scope of our services. The current version is always available at telecon.pl/en/privacy-policy/. Material changes will be announced on the website. The date of the last update is shown at the beginning of this document.
